Sample format for William. This is what the insurance company needs the estimate to look like. Every line has a measured quantity, a unit (SF, LF, EA, HR, DAY), a unit price, and a line total. The quantities below are examples from an approximate room size. Replace them with your actual field measurements and keep the grand total at $33,100. If you have Xactimate or Symbility, run this same scope there instead and send the PDF.
WILLIAM CONSTRUCTION SERVICES DMV
Restoration Home Improvement LLC
9118 Riggs Rd, Adelphi, MD 20783
gutierrezwilliam3@gmail.com · 631-455-9854
MHIC License #: [your license number]
ITEMIZED ESTIMATE
Estimate #11545-R (revised)
Date: [date]
Replaces Invoice #11545

Claim information

Insured: Sibo Wang
Carrier: Stillwater Insurance
Property: 5457 El Camino, Columbia MD 21044
Claim #: HO0001131274
Cause of loss: Sudden wind and rain event, roof water intrusion

Room and measurements

Primary Bedroom — 15' 5" x 12' 0" x 8' 0" ceiling height
Ceiling 185 SF · Walls 439 SF · Floor 185 SF · Perimeter 55 LF

Water mitigation

DescriptionQtyUnitUnit priceTotal
1After hours emergency service call1EA$595.00$595.00
2Initial damage assessment and scope of loss1EA$425.00$425.00
3Moisture mapping and documentation with meter readings3HR$210.00$630.00
4Containment barrier, plastic with zip door260SF$2.50$650.00
5Floor protection film175SF$2.00$350.00
6Furniture manipulation, move and reset10HR$85.00$850.00
7Contents protection and wrapping500SF$2.00$1,000.00
8Remove water damaged ceiling drywall, bag and carry out185SF$10.00$1,850.00
9Remove water damaged wall drywall, flood cuts95SF$10.00$950.00
10Remove wet insulation170SF$5.00$850.00
11Structural drying, monitoring visits with documented readings3EA$450.00$1,350.00
12Air movers, 2 units x 5 days10DAY$115.00$1,150.00
13LGR dehumidifiers, 2 units x 5 days10DAY$145.00$1,450.00
14Antimicrobial treatment on exposed framing and surfaces450SF$2.00$900.00
15HEPA vacuuming and cleaning200SF$2.00$400.00
16Debris removal and disposal1EA$600.00$600.00
17Final moisture verification, clearance readings1EA$350.00$350.00
Water mitigation subtotal$14,350.00

Reconstruction

DescriptionQtyUnitUnit priceTotal
18Install new R-30 fiberglass insulation, ceiling and exterior wall230SF$5.00$1,150.00
19Install new ceiling drywall, hung, includes waste196SF$12.50$2,450.00
20Tape, float and finish ceiling drywall195SF$10.00$1,950.00
21Match existing ceiling texture184SF$6.25$1,150.00
22Prime ceiling, stain blocking sealer180SF$2.50$450.00
23Paint ceiling, 2 coats200SF$4.00$800.00
24Install new wall drywall, includes waste108SF$12.50$1,350.00
25Tape, finish, texture and paint wall repairs420SF$5.00$2,100.00
26Replace baseboards and trim46LF$25.00$1,150.00
27Hardwood floor restoration, sand and refinish affected area170SF$25.00$4,250.00
28Final finish carpentry and punch work10HR$95.00$950.00
29Final construction cleaning1EA$1,000.00$1,000.00
Reconstruction subtotal$18,750.00
GRAND TOTAL$33,100.00
Checklist before sending: every line has a real measured quantity and unit · room dimensions stated · equipment billed as units x days x daily rate · labor-only work shown as hours x hourly rate · MHIC license number in the header · claim number on the document · before and after photos attached · grand total still $33,100.
Work performed: emergency mitigation and reconstruction following a sudden wind and rain event causing roof water intrusion at 5457 El Camino, Columbia MD 21044. This sample shows the required format only; quantities marked here are placeholders pending the contractor's actual field measurements.